4 Things You Should See in a Hospital Furniture Supplier

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You’re in the market for new hospital furniture and equipment. You’ve got patients to serve and a facility to run, so you need suppliers to deliver high-quality products on time and within budget. As you evaluate companies, here are four things you should look for to ensure you’re choosing a partner that will meet your needs. A reputable hospital furniture supplier should have a wide range of in-stock products ready to ship, provide custom options for specialized spaces, offer installation and assembly services to minimize disruption, and provide a warranty and service plan to keep your new furniture and equipment running for years. With the right supplier on your team, you’ll have one less thing to worry about so you can focus on what matters – your patients.


A Large Range of Hospital Equipment

When choosing a hospital furniture supplier, you want one that can provide everything you need to outfit your facility. Look for:

  • A wide range of hospital beds, stretchers, and mattresses. A good supplier should have options for any department, from standard beds to specialized bariatric and birthing beds. They should offer adjustable heights, side rails, and casters for easy mobility.

  • A selection of seating. Waiting rooms, patient rooms, staff break rooms – a hospital has a lot of seating needs. Look for various chairs, loveseats, benches, and tables for different areas. Durable, easy-to-clean fabrics and comfortable designs are a must.

  • Medical equipment. IV stands, overbed tables, bedside cabinets, and more – these important items help staff do their jobs and make patients comfortable. See if the supplier offers matching furniture collections for a cohesive look.

  • Custom options. Every hospital has unique needs. A top-notch supplier can customize furniture to suit specific spaces or purposes. This could include non-standard sizes, different fabrics or finishes, or additional features. They should be able to provide renderings or samples so you know exactly what you’re getting.

With the right supplier, outfitting your hospital can be painless. Look for one that offers a wide range of high-quality, durable products and the ability to customize – that way, you’ll have everything you need to create the perfect environment for patients, staff, and visitors. Your hospital furniture is an investment, so choose a company with lots of experience in the healthcare field.


High-Quality Sanitation Standards

When choosing a hospital furniture supplier, you want one that prioritizes sanitation and cleanliness. After all, hospitals deal with infections, and hygiene is critical. Here are a few things you should look for:

High-quality materials that can withstand frequent cleaning. We’re talking stainless steel, solid surface materials, and antimicrobial textiles that can handle harsh disinfectants. Plastic laminate and wood may look nice but aren’t practical for hospitals.

Strict product testing and certification. Suppliers should test products to ensure they can be properly cleaned and meet infection control standards. Look for certification from organizations like the EPA, UL, and Greenguard to prove products are hygienic and high-quality.

Easy-to-clean product designs. Things like rounded edges, minimal grooves or indentations, and sealed seams make products much easier to wipe down and disinfect. Smooth, non-porous surfaces without many nooks and crannies prevent the buildup of germs and grime.

A focus on education and training. The best suppliers will educate hospitals on proper product cleaning and disinfection procedures. They should provide detailed instructions on diluting and applying disinfectants to meet health standards properly.

When it comes to hospital furniture, sanitation should be a top priority. By choosing a supplier focused on high-quality, durable products designed for infection control, you’ll get furnishings that support a clean, hygienic environment. And that means better health outcomes for patients and staff.


Experience Working With Healthcare Facilities


Look for Experience

Experience working with healthcare facilities is key when choosing a hospital furniture supplier. An experienced company will understand hospitals’ and medical centers’ unique needs and challenges. They’ll be familiar with healthcare design standards, sanitation requirements, and the latest technologies that improve patient care.

  • Ask how long they’ve been supplying furniture for healthcare environments. Ideally, they should have at least 5-10 years of experience, if not more.

  • See if they have a dedicated healthcare furniture division. This shows they specialize in this sector.

  • Check what other hospitals and medical centers they’ve worked with. Reach out to some of those clients to get references and reviews.

  • See if they stay up-to-date with healthcare building codes and standards. They should understand requirements around infection prevention, accessibility, and hazard control.

A Track Record of Success

An experienced supplier will have a proven track record of successful hospital furniture supply and installation projects. They’ll be able to show you examples of their work and share case studies of past clients.

  • Ask to see photos of their installations in hospitals and medical centers. Examine the quality and style of the furniture.

  • Request references or testimonials from past healthcare clients. Call them to discuss their experience working with the supplier.

  • Check if they’ve won any awards or recognition for excellence in healthcare furniture supply. This is a sign of their reputability and success.


Knowledge of Trends

The healthcare sector is constantly evolving. An experienced hospital furniture supplier will stay on top of healthcare design and technology trends. They can advise you on the latest furniture styles and innovative products that improve the patient experience.

  • Discuss how they stay up-to-date with trends in healthcare architecture and interior design. They should actively research the latest styles, materials, and technologies.

  • Ask if they have any proprietary furniture collections designed specifically for healthcare environments. This shows they are innovating based on trends.

  • See if they offer advice on incorporating new healthcare technologies like telemedicine stations, electronic health record workstations, and patient entertainment systems. An experienced supplier will know how to integrate these technologies into their furniture options.


Flexible Payment Options

A reputable hospital furniture supplier will offer flexible payment options to meet your needs. As a medical facility, you have a lot of expenses and budgets to consider. Look for a company that provides the following:


Payment Plans

Does the supplier offer payment plans that allow you to pay over time with little or no interest? This can make large purchases more affordable by spreading payments over 6-36 months.


Leasing Options

Leasing hospital beds, seating, and other furniture is a great option to keep costs down and always have the latest equipment. Look for a company that provides operating leases where they handle repairs, maintenance, and upgrades for a fixed monthly payment.


Credit Terms

Find out what kind of credit terms the company offers. Many suppliers will allow 30, 60, or even 90 days to pay for your order. This gives you time to get the furniture in place and start using it before having to pay the bill. Make sure any credit terms are clearly stated in your quote or invoice.



Don’t be afraid to ask about available discounts, especially if you’re making a large purchase. Many hospital furniture companies offer discounts for bulk orders, repeat customers, or healthcare organizations. See if they offer special promotions or sales at certain times of the year that you can take advantage of.

The payment options offered by a hospital furniture supplier are an important consideration. Look for a company that provides flexible solutions to meet your budgetary needs and make purchasing as affordable and stress-free as possible. You can get the furniture and equipment to properly outfit your facility with the right payment plan or financing.


Competitive Pricing on All Products

Competitive pricing on all their products is essential when choosing a hospital furniture supplier. As a facility director or procurement manager, you must get the best value for your budget.


Price Matching Policies

Look for a supplier that matches or beats competitor prices on identical items. Some will match prices from major online retailers as well. This ensures you’re paying the lowest market price available.

  • Request price lists for the types of furniture you need (beds, chairs, tables, cabinets, etc.) and compare them with other suppliers to determine the best overall value.


Discounts and Deals

Suppliers often run sales and promotions and offer discount programs for high-volume or repeat customers. Ask about:

  • Seasonal sales: Many suppliers run sales in January and over the summer. You may get 10-30% off or more during these times.

  • Loyalty programs: For frequent customers or large orders, you may qualify for an additional percentage off each order or earn points to redeem for future discounts.

  • Special pricing for bulk orders: If you need to furnish an entire new wing or facility, inquire about a volume discount for a large purchase. You should be able to negotiate the best deal in this scenario.


Financing Options

For large projects, financing the purchase through the supplier may be an affordable option. Ask if they offer:

  • Leasing programs: Make monthly payments for leasing the furniture over several years. At the end of the lease, you can purchase the items for a small fee.

  • Installment plans: Pay a portion of the total upfront and the balance over 6-36 months with interest. Look for plans with competitive interest rates and flexible terms.

By comparing prices, taking advantage of available discounts and financing options, and negotiating the best possible deal, you can get high-quality, durable hospital furniture at the most competitive price. Keep an open mind, do your research, and be willing to walk away to get the best offer. With some smart shopping strategies, you’ll be furnishing your facility affordably in no time.



So there you have it, four things you need to see in any hospital furniture supplier you’re considering. Without quality, selection, service, and experience, you’ll end up with subpar furniture that doesn’t stand the test of time in such a demanding environment. You owe it to your patients, staff, and bottom line to choose a supplier that checks all these boxes. Don’t settle for less to save a few bucks; it’s not worth the headache and wasted money in the long run. Do your due diligence, ask the right questions, and choose a partner you can trust for the long haul. Your hospital and everyone in it will thank you for it.

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